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Office and Contract Administrator


Edwards Moving & Rigging, an industry leader in the heavy haul and specialized rigging field who is headquartered in Shelbyville, Kentucky has an opening for the position of Office/Contract Administrator located in our Shelbyville, Kentucky office.
Position
Summary:
A successful candidate in this position will be able to oversee the day to day operations of the office to include having Supervisory responsibilities to the Receptionist. This position will coordinate project workflow through established company procedures and update as necessary to ensure all phases of projects are current and up to date.
Duties/Responsibilities:
o As projects are awarded to Edwards, The Office/Contract Admin will create the project workflow by creating a job number in the job list, adding the project to the company proprietary software, update operations project calendar and establish a hard copy file and electronic folder for the project.
o Track company PO's electronically and hard copy folder.
o Gather all information for project pre qualifications and quotes, email and update as necessary.
o Assist the Salesmen with large or difficult quotes by gathering information online, input quotes online, make binders, or perform case studies on previous projects etc.
o Update project and crew experience spreadsheets.
o Maintain company equipment files.
o Administrate driver log files.
o Administrate and maintain the EMR Contractor licenses.
o Generate or obtain COIs (certificates of insurance) as required.
o Other duties as assigned.
Qualifications/Skills/Requirements:
o High School Diploma or equivalent.
o Self-starter, energetic and enthusiastic.
o Supervisory experience a plus.
o Ability to read and understand information presented.
o Strong attention to detail.
o Ability to multi task, and meet deadlines in a short period of time.
o Exceptional communication and interpersonal skills with the ability to interface effectively at all levels of the organization.

EOE

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